Manage your sessions, appointments, and availability with the powerful calendar system.

Calendar & Scheduling 📅

Time is your most valuable resource. The Calendar helps you maximize it—organizing your schedule, preventing conflicts, and making it easy for athletes to book with you.

The bottom line

A well-managed calendar means more sessions, fewer conflicts, and less time spent on scheduling admin.

The Interface

Your schedule at a glance:

View	Best For
Week	Detailed daily planning
Month	Spotting patterns, planning ahead
Day	Minute-by-minute detail

Events appear as colored rectangles:

Size reflects duration (30-min looks smaller than 90-min)
Color matches event type (customize in settings)
Status shows confirmed, pending, or needs attention

Arrows move forward/backward
Today button snaps to current date
Date picker jumps to any date
Keyboard shortcuts speed everything up

Creating Events

Quick Method

Click on the calendar at the desired time slot
Dialog opens with time pre-filled
Select event type
Choose athlete or team
Add any notes
Confirm

From Athlete Profile

Open an athlete's profile → Schedule session → Athlete pre-selected. Fewer clicks when you're focused on a specific client.

Recurring Events

Same client, same time, every week?

Create the first event

Set all the details

Enable recurrence

Weekly, biweekly, custom pattern

Set end point

After X occurrences, or by specific date

Each instance can be modified independently if needed.

Modifying & Canceling

Quick Changes

Action	How
Reschedule	Drag and drop to new time/day
Resize	Drag edge to change duration
Edit details	Click to open, modify anything

Recurring Event Changes

You'll be asked: change this instance only or the entire series?

Rescheduling one session due to conflict? → This instance
Moving the whole thing to a new regular time? → Entire series

Canceling

Click the event
Cancel with optional reason
Athlete gets notified automatically

You can keep canceled events visible (shown differently) or remove them entirely. Keeping them maintains a record of what was scheduled.

Managing Availability

Your calendar isn't just scheduled events—it's also when you're available for new bookings.

Regular Hours

Set your standard working schedule:

Setting	Example
Working days	Monday–Friday
Hours	6 AM – 8 PM
Variations	Saturdays 8 AM – 12 PM

This becomes the baseline for when athletes can book.

Blocking Time

Protect time for non-client activities:

Doctor appointments
Personal training
Admin work
Lunch breaks

Create a block by clicking the time and selecting "Block Time" instead of creating an event. Blocked time = unavailable for booking.

Blocks can be one-time or recurring (daily lunch break, weekly admin block).

Buffer Time

Need breathing room between sessions?

Set buffers (e.g., 15 minutes before/after) and the system enforces gaps automatically. No more back-to-back sessions with zero transition time.

Athlete Self-Booking

Let athletes book themselves based on your availability.

How It Works

Athlete sees your available slots (not your existing commitments—privacy preserved)
They select time and event type
Request is either auto-confirmed or held for your approval

Configuration

Setting	Options
Confirmation mode	Automatic (established clients) or manual (new clients, premium services)
Allowed event types	Maybe they can self-book training but not consultations
Minimum notice	No bookings less than 24 hours out
Maximum advance	Book up to 4 weeks ahead, no further