Settings
Customize OwnFit to match your preferences and configure your account and organization.
Settings ⚙️
Make OwnFit work the way you work. From personal preferences to organization-wide configurations, this is where you fine-tune everything.
Accessing Settings
Multiple ways in:
- Sidebar → Settings link (full dashboard)
- Gear icons throughout the app (contextual settings)
Settings Categories
| Category | Who Can Modify |
|---|---|
| Account | You (personal preferences) |
| Organization | Owner/Admin (affects everyone) |
Account Settings
These are personal to you.
Profile
| Field | What It Affects |
|---|---|
| Name | Shown in messages, bookings, activity feeds |
| Photo | Appears everywhere your identity shows |
| Login credential, primary contact | |
| Phone | Optional—for SMS notifications |
Your profile photo matters more than you think. Faces build trust. Upload something professional and recognizable.
Security
| Setting | What It Does |
|---|---|
| Password | Change anytime—use strong, unique passwords |
| Two-factor auth | Extra layer (password + authenticator code) |
| Session management | See where you're logged in, terminate remotely |
| Login history | Spot suspicious activity |
2FA is worth it
Your OwnFit account contains client data. Enable two-factor authentication. Even if your password leaks, unauthorized access stays blocked.
Notifications
Control what you hear about and how:
| Channel | Best For |
|---|---|
| Non-urgent updates, summaries | |
| Push | Time-sensitive alerts |
| Quiet hours | Batch notifications outside working time |
Find your balance: Too many = noise. Too few = missed important stuff.
Appearance
| Setting | Options |
|---|---|
| Theme | Light, Dark, System |
| Language | Interface language (athletes see theirs) |
| Timezone | Ensures times display correctly |
| Date/time format | MM/DD/YYYY vs DD/MM/YYYY, etc. |
Organization Settings
These affect everyone in your organization. Require Owner/Admin permissions.
Organization Profile
| Field | What It's For |
|---|---|
| Name | Your business identity |
| Logo | Appears in org-related interfaces |
| Description | Context about your organization |
| Contact info | Business email, phone, address |
Team Management
| Action | What It Does |
|---|---|
| View members | See everyone, their roles, when joined |
| Invite members | Bring new trainers/admins in |
| Manage roles | Promote/adjust permissions |
| Remove members | Handle departures (preserves history) |
Default Behaviors
Set baselines that apply across your practice:
- Event type defaults — Standard buffer times, etc.
- Booking policies — Default cancellation rules
- Notification defaults — What new members receive
Feature Configuration
Calendar
| Setting | What It Controls |
|---|---|
| Working hours | Your standard availability |
| Display options | Default view, week start day |
| Integrations | Connect Google/Outlook/Apple calendars |
Communication
| Setting | What It Does |
|---|---|
| Message notifications | How you're alerted |
| Auto-responses | Away messages, acknowledgments |
| Templates | Saved message content |
Training Content
| Setting | What It Controls |
|---|---|
| Exercise library defaults | Standard categorization, visibility |
| Program templates | Default structures for new plans |
| Feedback configuration | What athletes are asked |
Data & Privacy
Export Your Data
You can export anytime:
- Athlete information
- Training data
- Session history
- Communication records
Standard formats. You're never locked in.
Privacy Controls
| Control | What It Does |
|---|---|
| Profile visibility | What athletes can see about you |
| Data retention | How long things are kept |
Billing & Subscription
For account owners
Subscription Management
- View current plan and what's included
- Track usage vs. limits
- Upgrade options
Payment Methods
- Manage billing information
- Update card details
- Access billing history and invoices
Best Practices
Initial Setup
Don't accept all defaults. Spend time configuring:
- Notifications (what matters to you?)
- Availability (when do you actually work?)
- Appearance (light vs. dark, formats)
Gets this right early → fewer disruptions later.
Periodic Review
Settings needs change. Review quarterly:
- Still getting the right notifications?
- Working hours accurate?
- Any features you're not using that should be disabled?
Document Important Decisions
Managing multiple people? Note why things are configured:
Buffer time set to 15 min because [reason]
Consultation requires manual approval because [reason]Future admins will thank you.
Test Changes
Especially organization-wide settings:
- Change one thing
- Test the effect
- Confirm expected behavior
- Then change the next thing
🎉 You Made It!
You've completed the OwnFit trainer documentation!
Questions? Reach out to support@ownfit.com — we're here to help you succeed.